The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) is a piece of health and safety legislation that was updated in 2013. It introduced significant changes to the previous reporting requirements in order to simplify them.
RIDDOR applies to every workplace and puts duties on employers, the self-employed and people in control of work premises (the ‘Responsible Person’) to report and keep records of:
There are also special requirements for gas incidents.
Reporting allows the enforcing authorities, including the Health and Safety Executive (HSE) and local authorities, to monitor accident trends, identify how risks arise and investigate serious accidents. They can then target their work to provide specific guidance and advice about how to avoid work-related deaths, injuries and ill health.
RIDDOR is in place to hold employers responsible for negligence or bad working behaviours. If employers fail to report incidents, they are breaking the law. By reporting any incidents as required, employers ensure that these risks are addressed, don’t escalate and are kept to a minimum.
The legislation encourages people to follow health and safety procedures to help keep everyone safe while they’re at work. A consistent health and safety record helps to protect the image and reputation of the company.
In order to comply with RIDDOR, you need to report certain types of incidents and injuries to the HSE. Not all accidents need to be reported. A RIDDOR report is only required when:
For the purposes of RIDDOR, an accident is a separate, identifiable, unintended incident that causes physical injury. Under the legislation, there are four types of reportable injury.
All deaths to workers and non-workers, with the exception of suicides, must be reported if they arise from a work-related accident, including an act of physical violence to a worker.
The list of ‘specified injuries’ in RIDDOR 2013 (regulation 4) replaces the previous list of ‘major injuries’ in RIDDOR 1995. They are:
The HSE have further guidance on specified injuries to workers.
Accidents that result in an injury where an employee or self-employed person is away from work, or unable to perform their normal work duties, for more than seven consecutive days must be reported. This seven day period does not include the day of the accident, but does include weekends and rest days.
Approximately 138,000 injuries with over seven days absence were reported in 2018/19
Work-related accidents involving members of the public or people who are not at work must be reported if a person is injured, and is taken from the scene of the accident to hospital for treatment to that injury. There is no need to report incidents where people are taken to hospital purely as a precaution when no injury is apparent.
Employers and self-employed people must report diagnoses of certain occupational diseases, where these are likely to have been caused or made worse by their work. These diseases include (regulations 8 and 9):
The HSE have further guidance on occupational diseases.
Dangerous occurrences are certain, specified near-miss events. The list of dangerous occurrences in Schedule 2 of RIDDOR outlines three types of reportable dangerous occurrence.
These dangerous occurrences apply to all workplaces and include incidents involving, lifting equipment, pressure systems, overhead electric lines, electrical incidents causing explosion or fire, explosions, biological agents, radiation generators and radiography, breathing apparatus, diving operations, collapse of scaffolding, train collisions, wells and pipelines or pipeline works.
These incidents do not require a report if they occur at an offshore workplace. They include structural collapses, explosions or fires, releases of flammable liquids and gases and hazardous escapes of substances.
Industries with specific requirements are: offshore workplaces, mines, quarries and relevant transport systems.
Generally, reports are not required (regulation 14) for deaths and injuries that result from:
Only ‘responsible persons’ including employers, the self-employed and people in control of work premises should submit reports under RIDDOR.
There are also a number of special instances involving gas suppliers and engineers, working offshore, mines, tips, quarries, pipelines and wells where RIDDOR specifically lists the ‘responsible person’.
Employees do not have a legal responsibility to report incidents under RIDDOR. However, if employees witness or experience an incident that would fall under RIDDOR, they should report it to the appropriate person.
It is not appropriate for injured persons, members of the public or others who do not have duties as ‘responsible persons’ under RIDDOR to use this reporting system.
The nature of the incident being reported will determine the procedure set out in RIDDOR:
Prior to 2013, a report needed to be submitted when workers were incapacitated for over three days. You must still keep a record of over three day injuries (e.g. in your accident book), but they no longer require a report to be submitted.
All reports are made to the HSE and can be reported online using the appropriate RIDDOR form. Once completed, the form will be submitted directly to the RIDDOR database and you will receive a copy for your records.
A telephone system also remains for reporting fatal and specified injuries only by calling the Incident Contact Centre on 0845 300 9923 (Mon-Fri 8:30am – 5pm).
The HSE and local authority enforcement officers are not an emergency service; however, the HSE does have an out of hours duty officer. The type of circumstances where the HSE may need to respond out of hours are:
If an incident fits one of these descriptions, the duty officer can be contacted on 0151 922 9235.
You must keep a record of any accident, occupational disease or dangerous occurrence which requires reporting under RIDDOR. Employers are generally advised to record all workplace accidents and near-miss incidents regardless of any impact on the employee’s ability to work. Typically, employers use accident books to record injuries which is sufficient to fulfil the injury reporting requirements.
Capturing details of any incident is a valuable management tool that can be used as an aid to risk assessment, helping to identify potential risks and develop solutions to mitigate them. Records, therefore, can help to build a picture of your organisation’s health and safety record, prevent injuries and ill health, and minimise costs from accident loss.
Peoplesafe provide a service to protect workers at risk by supplying staff with a personal safety device that is supported by our 24/7, dedicated Alarm Receiving Centre (ARC).
RIDDOR records must be provided when asked by the HSE or local authority and are required to be kept for a minimum of three years after the date of the last incident in the book.
By not following the correct procedure, you run the risk of being prosecuted by the HSE or local authorities. As an employer, it is your duty to show due-diligence to the legislation. In addition, you must be able to prove that you have taken steps to prevent similar incidents from happening again.